About the Ben Davis Band Boosters
Mission Statement
The Ben Davis Band Boosters are a non-profit 501©(3) corporation whose primary purposes are to promote and encourage the education and associated activities of the Ben Davis Band students and the Ben Davis High School music department.
Our goals are to provide financial support to the band program through fundraising, to encourage students to strive for excellence in music and develop band spirit, to give positive support to the band directors and all members of the band, and to develop community awareness of the efforts of the band students and appreciation for their achievements.
Ben Davis Band Boosters Positions and Duties
***ALL BOOSTER BOARD POSITIONS***
Attend Booster Board meetings on the 1st and 3rd Thursday of each month(and additional meetings as necessary).
Work at major events including BDI, Semi-State, Solo & Ensemble, and Ben Davis Percussion Invitational
Share responsibilities for special events including State celebrations, Senior Night and End of Season Party
Support and encourage the band/guard students and the band program
PRESIDENT
- Lead monthly Booster meetings
- Lead monthly Booster Officer meetings
- DCI Sponsorship Coordinator
- Coordinate the ISSMA Semi-State Competition
- Co-Signor on Booster checking account
- Assist Treasurer with reports to IRS and as needed
- Act as fundraising liaison
VICE-PRESIDENT 1
- IMS coordinator - attends all meetings for IMS for trash pickup and gift shops
- ORP coordinator - attend all meetings for ORP parking, ticket taking and other duties
- Outside fundraising coordinator - seek out and coordinate outside fundraising events (eg. Colts games)
- Sends all payout information relating to events to Treasurer for student transfers
VICE-PRESIDENT 1
- Reaches out to local restaurants for fundraising (dining for dollars)
- Raise Right coordinator
- Sends all payout information relating to events to Treasurer for student transfers
VICE-PRESIDENT 2
- Spring flower/Fall mum sales coordinator
- Trash bag/laundry soap sales coordinator
- Seeks out and executes all fundraising that require sales/student involvement
- Sends all payout information relating to events to Treasurer for student transfers
VICE-PRESIDENT 2
- Coordinate student meals for contest days
- Coordinate family events involving food distribution (senior night, family picnic, etc.)
- Coordinate concession stands at Semi-State and other ISSMA events held at Ben Davis
- Sends all payout information relating to events to Treasurer for student transfers
- Take minutes of monthly Booster Officer meetings and any special meetings
- Take minutes of monthly Booster meetings
- Maintain attendance sheets for all meetings
- Maintain Band Booster Facebook page
- Maintain Band Booster Webpage
- Maintain list of upcoming fundraising/event dates
- Maintain Booster e-mail account
TREASURER
- Write all checks from the Booster checking account
- Keep up-to-date balance on checking account
- Provide balance at Booster meetings
- Maintain yearly files for future Boosters
- Work with CPA firm to complete Federal and State taxes
- Order change from bank for special events
- Make deposit of funds
- Collects mail from the post office box
- Collect all W9 forms
- Collect all receipts for payments
- Count all monies collected at special events including Semi-State, Solo & Ensemble and Ben Davis Percussion Invitational
- Compile student transfers from all events organized by the Boosters
- Send Band Office Manager student transfers on the 1st and 15th of each month for credit on student accounts